Project officer support to the International Cooperation Unit (ICU) providing administrative and operational support throughout all steps of the project cycle. This includes inception phase, implementation, monitoring, reporting and evaluation of activities undertaken by AGENCY in the context of its actions in support of building the capacity of law enforcement services in third countries.
The project officer shall be tasked primarily with the provision of administrative support during the project implementation activities. The interim shall:

Main tasks:

• Assist SPOs throughout project implementation;
• Support the organisation, logistics and administration of all related project meetings and operational activities;
• Assist in tasks related to training needs assessments, in particular liaison with stakeholders, collection of data via surveys and/or interviews, presentation of data via Excel and/or other tools;
• Facilitate staff exchanges and mentoring, in particular the matching process and the relations with exchanges and the service provider as to logistics and travel issues;
• Contribute to drafting inception, progress and final reports, and provide input necessary for Monitoring and Evaluation;
• Update and monitor work plans, budgets and expenditures;
• Contribute to drafting Terms of References for short term experts, disseminate them, and provide input to the recruitment and hiring process as needed;
• Support liaison with project partners and stakeholders;
• Support project outreach, communication, PR and project visibility;
• Support the project staff in ensuring compliance of project expenditure with the EU financial regulations whilst ensuring expenditure items for project purposes are easily identified and traceable;
• Keep track and consolidate project evaluation tools and reports;
• Contribute to the identification and dissemination of best practices and the exchange of experiences.

Requirements:

Education:
• Secondary school diploma / University degree in the field of Administration

Work experience:
• At least 3 years of relevant and proven professional experience in the areas mentioned above.

Knowledge and Skills:
• Proven experience of at least 5 years in administration of projects or in a similar role, preferably in public/international organisations
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent command of both written and spoken English
• Strong organisational and multitasking abilities,
• Attention to detail and problem-solving skills,
• Ability to work independently and as part of a team,
• Good interpersonal and communication skills,
• Good analytical skills,
• Highly resilient and able to work under pressure,
• Experience in handling sensitive information with discretion and professionalism.

Advantageous:
• Studies and professional qualifications in a field related to the job profile (Administration).
• Professional experience in a similar position at an European Institution or body, JHA agencies.
• PMP or CPM certificate or a certificate on completion of project management training program

Computer skills required:
• Good knowledge of the Microsoft Office suite of software (Word, Excel, Power Point, Outlook) and ability to use software relevant to the financial area;

Language skills required:
• Very good command of both written and spoken English (C1 and above)

What we offer:

• Expected starting date and duration: 16 February 2025 – 15 July 2025
• Monthly gross salary of the position: € 2,849.67
• Deadline for receiving resumes: 31 January 2025

PLEASE NOTE THAT CVs ARE ACCEPTED IN EUROPASS FORM ONLY