Your impact:

Invoice & Payment Processing:
- Generate and send invoices to dealers and OEM clients promptly, including manual invoicing for orders leaving the warehouse in Germany
- Process payments received via checks, ACH, credit cards, or other methods, and apply them accurately to customer accounts with proper documentation
- Maintain accurate and up-to-date records of all transactions

Account Reconciliation & Collections:
- Monitor customer accounts for overdue payments, follow up on past-due invoices, and contact customers via phone, email, or written communication
- Populate collections forms for past-due accounts, escalate unresolved issues, reconcile accounts receivable transactions, and resolve discrepancies. Investigate and adjust billing errors, freight charges, and pricing discrepancies

Dealer & Customer Relations:
- Respond to inquiries regarding account balances, payment statuses, and invoice details, and mail monthly statements to keep customers informed
- Process and review credit applications for new dealers/customers, and track/apply sales managers’ discretionary spend balances to accounts as needed.

Returns & Adjustments:
- Process return rebills and adjustments promptly, handle Return Material Authorizations (RMAs), and ensure proper documentation and financial adjustments

Reporting & Compliance:
- Perform monthly bank reconciliations, generate accounts receivable reports (including aging and outstanding balances), and assist with month-end/year-end closing.
- Maintain organized records of invoices, payments, and customer interactions, ensure compliance with company policies and financial regulations, and confirm proper shipment cutoff at month-end by coordinating with shipping departments. -- Route appropriate approvals through DOAs to address invoicing issues correctly.

Requirements:

- Bachelor’s Degree in finance, business administration or similar
- Proficiency with accounting software such as Microsoft Great Plains. Experience with Microsoft Office Suite (Excel, Word, Outlook)
- Excellent problem-solving and analytical skills. Strong attention to detail and accuracy in data entry and financial transactions
- Strong communication skills for interacting with customers, dealers, and internal teams
- Ability to manage multiple tasks and prioritize responsibilities effectively
- Proficiency in German language is highly desirable

Your Benefits:
- Attractive, fair remuneration including participation in our bonus scheme and reimbursement of commuting expenses
- Cafeteria system with additional elements you can pick from
- Balance of work, family and free time due to flexible working opportunity and the possibility of hybrid/remote work including home office monetary allowance
- Private health insurance, dental services and compensation for the purchase of computer monitor glasses
- Employee Assistance Program including professional counselling, webinars, sports challenges and newsletters
- Development opportunities including monthly trainings held by the local training team and teacher guided language classes